This regulation was approved by the 10th General Assembly of the Department of Music Studies on 11 June 2024.
Regulation of the Academic Advisor Institution
- General Information
The institution of the Academic Advisor (AA) is established by Article 35 (Law 4009/2011 Governmnt Gazette 195 Issue Α), which states that “The Academic Advisor guides and supports students in their study programs. The Internal Regulations of each institution specify the rotational assignment of academic advising duties to professors and regulate specific related matters.”
A member of the teaching staff (DEP, EDIP, regardless of rank) of the Department of Music Studies, who teaches for the MA “Cultural Management: Musical Institutions”, may be appointed as Academic Advisor (AA).
The role of the AA is to support and guide students regarding the Study Program of the MA.
The AA remains the same for each student until the completion of their studies.
- Allocation of Students to Academic Advisors – Operating Procedure
All faculty members of the MA (DEP and EDIP, who teach for the MA are expected to take on Academic Advisor roles. At the beginning of each academic year, the Coordinating Committee of the MA distributes, in alphabetical order, the new graduate students to faculty members.
In case of absence of the AA due to educational or other leave, the corresponding duties and advisory tasks are temporarily assumed by the respective substitute appointed through random temporary assignment.
In exceptional cases, the student may request a change of their AA, explaining the reasons to the Coordinating Committee of the MA. The possibility of granting the request is exampined on a case-by-case basis.
- Procedure
The Academic Advisor (AA) ensures to create a separate section (“course”) titled “Academic Advisor” on the e-class platform (using the corresponding procedure for creating taught courses).
At the beginning of their enrollment, new postgraduate students are informed, through the website of the MA and the corresponding e-class platform about the allocation of each student to an AA, as well as the list with the names of the AAs, their e-mails and office hours. Postgraduate students are encouraged to enroll in the e-class of their respective AA, in order to facilitate direct communication among all team members and to receive systematic academic and research support, collaboration, and guidance.
At the beginning of each academic year, and during October, a fixed meeting of the AA with the new students who are members of their team is scheduled. This meeting, which will be collective and can be conducted either in person and/or via teleconference, will have an informative character regarding the institution of the AA and the support it can provide.
Subsequently, student meetings with their AA are expected to be scheduled on a case-by-case basis. These meetings are initiated by the students whenever they feel they need support. In exceptional cases and for particularly serious matters concerning the students, a meeting may be initiated by the AA. The content of the discussions is confidential, and the personal data of the student is protected by the AA.
- Duties of the Academic Advisor
Among the AA’s main duties are to advise, guide and support the students of the MA, as well as regarding any personal problems that may be related to their studies, as well as to indicate to the students ways of achieving their personal goals in their studies.
The AA advises and suggest, but these recommendations, indications, and proposals are not mandatory or binging for the student involved.
Additionally, the AA advises, guides and supports students in shaping the best possible understanding of the most suitable choices in their professional path, their connection with the job market, and the prospects they may have s graduates of the MA.
- Communication
The Academic Advisor (AA) creates a corresponding “course” (page) on the e-class platform through which they communicate with the group of students they support. This utilizes the full potential of the electronic platform, primarily in terms of the immediacy and speed of communication (as the AA’s announcements are automatically shared via e-mail with the members of their group), the coordination of actions and activities (through the platform calendar), as well as the regular interaction of all members of the group with the AA and among themselves.
Any questions from a member along with the AA’s response/guidance are announced publically (if it is deemed to concern the other members of the group and with the protection of the anonymity of the individuals involved).
Meetings with students can take place both individually, with each student separately, and collectively, for discussing matters of common interest, either in person or via teleconference.
More information on the institution of the AA as well as the law framework that defines it, are found at the following link: https://www.kodiko.gr/nomothesia/document/120922/nomos-4009-2011.